Catholic Parish of St. Thomas More

210 Haddow Close, Edmonton, Alberta, Canada, T6R 2P3, Ph: (780) 434-6313, Fax: (780) 438-2088

CONSTITUTION

MISSION STATEMENT
We are a large and ever-growing parish,
generously blessed with gifts, talents and diversity,
blending traditions from our original community
with the visions of our newcomers.
We relish the gifts of our ministries and volunteers,
welcoming all.
We
"devote ourselves to the Teaching of the Apostles,
to Community Life,
to the Breaking of Bread and the Prayers."

Parish Pastoral Council Constitution
1)  Objectives

    a)  The Parish Pastoral Council has the following objectives:
	i)    to lead the parish in living out the St. Thomas More
              Mission Statement.
	ii)   to serve in a consultative role to the Pastor in making 
              recommendations on spiritual and pastoral matters.
	iii)  to establish and interact with committees of parishioners.
	iv)   to promote closer union among parishioners, between the
              parish and the diocese, and between the parish and the
              civic community.

2)  Council Membership

    a)  A candidate for Parish Pastoral Council will be a person who:
        i)    is a practising confirmed Catholic in the parish.
	ii)   supports the parish and its programs.
	iii)  is committed to attending working meetings and sessions
              at least on a monthly basis for the duration of the
              Council term.
	iv)   is willing to devote time and effort between meetings to
              accomplish the goals of the Parish Pastoral Council and to
              self education in matters relating to the Parish Pastoral
              Council ministry.
	v)    accepts the teachings of Vatican II.
	vi)   is of good reputation and moral character.

    b)	The Parish Pastoral Council shall consist of 12 selected voting
        members, and the Pastoral team in a non-voting capacity.

    c)  The Executive shall be comprised of:
        i)    a Chair.
        ii)   a Vice-Chair.
        iii)  a Secretary.
        iv)   the Pastor.        

3)  Selections and Elections

    a)  A Nominating Committee will be formed at the April meeting of
        the Parish Pastoral Council.

    b)  The Nominating Committee shall be comprised of the Pastor, the
        Vice-Chair of the Parish Pastoral Council, and one non-Executive
        member of the Parish Pastoral Council.  The Vice-Chair of the
        Parish Pastoral Council will chair the Nominating Committee.

    c)  The Nominating Committee will be responsible for discerning which
        individuals would be most suitable for filling upcoming vacancies
        on the Parish Pastoral Council in accordance with the criteria
        for Council membership.  The Committee will consult with these
        individuals to determine whether or not they are agreeable to
        being nominated.

    d)  The right of final approval of each nominee is reserved to the
        Pastor.

    e)  The Nominating Committee will present their recommendations for
        new Parish Pastoral Council members at the May Council meeting.

    f)  The Parish Pastoral Council will select the new Council members
        from the list of nominees by a majority vote.  In the event that
        there are more nominees than upcoming vacant positions, the
        selection will be made by secret written ballot wherein each
        Council member will select the same number of nominees as there
        are upcoming vacancies.  The successful nominees will be those
        who obtain the most votes.  In the event that there is a tie for
        the last vacant position, the selection will be made by a second
        secret written ballot limited to filling this single position.

    g)  The Executive of the Parish Pastoral Council will be elected from
        the membership of the new Council at the May Council meeting
        immediately after the membership of the new Council has been
        determined.  The newly selected Council members shall be able to
        nominate and vote for this purpose only.

    h)  The term of the newly selected Parish Pastoral Council and
        Executive will commence at the conclusion of the Annual General
        Meeting.

4)  Vacancies

    a)  Vacancies on the Parish Pastoral Council and the Executive may be
        filled by appointment by the Council for the remainder of the
        term being filled.

5)  Term of office

    a)  Parish Pastoral Council members:
        i)    shall hold an office for three years.
        ii)   one-third of the members shall be selected each year.
        iii)  no member shall be permitted to serve more than two
              consecutive terms of office, but members shall be eligible
              for re-selection after the lapse of one year since their
              last term of office.
        iv)   members appointed to fill a vacancy shall serve for the
              remainder of the term for which they were appointed.

    b)  Executive members:
        i)    shall hold a single Executive position for one year.
        ii)   no Executive shall serve two consecutive terms in the same
              Executive position unless the Executive member is agreeable
              to serving two consecutive terms and the Council approves
              the second term unanimously.
        iii)  Executive members appointed to fill a vacancy shall serve
              for the remainder of the term for which they were
              appointed.

6)  Attendance

    a)  It is responsibility of each member to advise the Chair if the
        member is going to be absent from a regularly scheduled Parish
        Pastoral Council meeting.

    b)  Where there have been three consecutive absences, which were not
        reported as above, the Chair will report the same to Council
        requesting that appropriate action be taken, including, but not
        limited to, deeming the position vacant.

    c)  If the position is deemed to be vacant, it shall be filled
        according to the provisions of Section 4.

7)  Meetings and Quorums

    The Parish Pastoral Council shall conduct the following meetings:

    a)  Regular Parish Pastoral Council meetings:
        i)    will be held on the fourth Tuesday of each month, from
              September to November and from January to May, unless a
              different meeting day is agreed to by the majority of the
              Parish Pastoral Council.
        ii)   a regular Parish Pastoral Council meeting can be cancelled
              by a majority vote of the Council at a regular meeting, but
              Council is not permitted to cancel two consecutive regular
              meetings.  There must be minimum of six regular meetings
              held from September to May.
        iii)  the purpose of regular meetings will be to conduct the
              business of the Parish Pastoral Council.
        iv)   only members of the Parish Pastoral Council can make
              motions and vote at a regular meeting of the Council.
        v)    a quorum for a regular meeting of the Parish Pastoral
              Council shall consist of a simple majority of the Council.
        vi)   an open invitation to all parishioners to attend regular
              meetings of the Parish Pastoral Council shall be extended
              through the Sunday bulletin, church announcements, or a
              combination of both.

    b)  Annual General Meeting of the Parish:
        i)    the Annual General Meeting of the Parish will be held on a
              date in June of each year, as determined by the Parish
              Pastoral Council.
        ii)   each parish committee shall submit a report on its past
              year's activities to the Parish Pastoral Council prior to
              the Annual General Meeting.
        iii)  the purpose of the Annual General Meeting shall be to hear
              the annual report of the Chair of the Parish Pastoral
              Council, to review reports of parish committees, to vote on
              amendments to the Parish Pastoral Council Constitution, to
              introduce the new Parish Pastoral Council and Executive,
              and to discuss any items of business deemed appropriate for
              the Annual General Meeting by the Parish Pastoral Council
              and/or the Chair.
        iv)   all parish members will be entitled to make motions and
              vote at the Annual General Meeting.
        v)    the Chair of the Parish Pastoral Council shall chair the
              Annual General Meeting.
        vi)   a quorum for the Annual General Meeting shall consist of
              ten members of the parish, three of whom must be members of
              the Parish Pastoral Council.
        vii)  an open invitation to all parishioners to attend the Annual
              General Meeting shall be extended through the Sunday
              bulletin, church announcements, or a combination of both.

    c)  In the event of any disagreement over the conduct of an order of
        business by the Chair, Robertís Rules of Order will be followed. 

8)  Duties of the Executive

    a)  The Chair shall:
        i)    chair all meetings of the Parish Pastoral Council and the
              Annual General Meeting of the Parish.
        ii)   set and distribute the agenda for Parish Pastoral Council
              meetings and for the Annual General Meeting of the Parish.
        iii)  be an ex-officio member of all parish committees.
        iv)   act as a representative of Council in its relations with
              other churches and community organizations.
        v)    ensure that a draft annual report is prepared for
              presentation to the Parish Pastoral Council at the regular
              Council meeting in May.
        vi)   perform all other duties as from time to time may be
              directed by the Parish Pastoral Council or by the Pastor.

    b)  The Vice-Chair shall:
        i)    chair all meetings of the Parish Pastoral Council and the
              Annual General Meeting of the parish, in the absence of the
              Chair.
        ii)   chair the Nominating Committee of the Parish Pastoral
              Council.
        iii)  ensure that open invitations to all parishioners to attend
              meetings of the Parish Pastoral Council and the Annual
              General Meeting of the Parish are extended through the
              Sunday bulletin, church announcements, or a combination of
              both.

    c)  The Secretary shall:
        i)    take minutes at regular meetings of the Parish Pastoral
              Council and at the Annual General Meeting of the Parish.
        ii)   distribute the minutes of regular meetings of the Parish
              Pastoral Council to Council members within two weeks of the
              meeting.
        iii)  distribute the minutes of the Annual General Meeting of the
              Parish to members of the Parish Pastoral Council prior to
              the first regular meeting of the Council in September.
        iv)   distribute the agenda, the annual report of the Chair of
              the Parish Pastoral Council, and parish committee reports
              at the Annual General Meeting of the Parish.

9)  Amendments to the Constitution

    a)  Amendments to the constitution shall be made by way of:
        i)    a two-thirds majority vote of support for a motion making
              the amendments at a regular meeting of the Parish Pastoral
              Council, followed by
        ii)   a simple majority vote of support for the same motion
              making the amendments at the next Annual General Meeting of
              the Parish.
        iii)  all of the proposed amendments can be made and passed as
              one motion, however amendments of a single section or
              sub-section can be separated from the others and voted on
              individually by means of a simple majority vote of support
              for a motion calling for separation of the bylaw.
        iv)   notice will be given in the Sunday bulletin, by church
              announcement, or both indicating that a motion to amend the
              constitution will be voted on at the Annual General Meeting
              and that copies of the motion are available for review by
              interested parish members in the parish office, at the same
              time that the open invitation to the Annual General Meeting
              is made.
        v)    the amendments will not come into effect until passed at
              the Annual General Meeting of the Parish.

This constitution was approved at the Annual General Meeting of the Parish 
held on June 25, 2002.